24 Nov 2025

Executive Assistant

Toronto, ON

Agilus is recruiting for a Executive Assistant in the Insurance Sector in Toronto, Ontario.
Our client is actively hiring for an Executive Assistant to the CTO to start ASAP in downtown Toronto. Perfect person for this role has 5+ years of experience as an EA supporting C-level staff, is great at juggling priorities, and someone looking for a long-term opportunity with a fantastic work culture.
Total rewards:

90K - 100K annually
Work from home 1 day per week
Performance-Based Bonus Opportunity – Rewarding your contributions and achievements
3 Weeks Vacation + 5 Flex Days – Generous paid time off for flexibility and work-life balance
Comprehensive Pension Matching & Benefits Package – Strong retirement plan and health coverage for long-term security

Responsibilities:

Manage and optimize the CTO’s calendar, prioritizing meetings and resolving conflicts.
Coordinate complex domestic and international travel, including visas and accommodations.
Prepare accurate expense reports and maintain financial precision.
Act as liaison and gatekeeper, triaging communications and drafting high-level correspondence.
Plan and execute meetings, off-sites, and strategic events with seamless logistics
Maintain organized filing systems and track key deliverables and deadlines.
Handle sensitive and confidential information with discretion and integrity.
Build strong relationships and proactively identify opportunities to improve processes

The successful candidate brings:

5+ years as an Executive Assistant supporting C-level leaders in the technology, insurance or financial sectors
College diploma or equivalent practical experience
Exceptional organizational skills and attention to detail; able to manage multiple priorities
Strong written and verbal communication abilities.
Proficient in Microsoft Office 365 (Calendar, Word, Excel, PowerPoint).
Proven ability to handle confidential information with integrity and professionalism.
Self-starter who anticipates needs, solves problems, and works independently
Thrives in dynamic environments; adaptable, collaborative, and influential across diverse teams.

This posting is for an active opening.

We want to connect with you!
Please apply directly online

Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.
We encourage you to visit agilus.ca regularly or subscribe to our email alerts at agilus.ca/Account/Register as new exciting employment opportunities become available daily.

Job Code 150238

We value a diverse workplace.

Agilus Work Solutions is committed to employ people from diverse backgrounds and we actively demonstrate inclusiveness through fair, equitable and accessible hiring practices. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome candidates who identify as visible minorities, Indigenous people, persons with disabilities, and persons within the LGBTQ+ community. We feel it is important as an organization that all people have access and opportunity to be employed, to be valued and to be respected.

Our recruiting process is human-centric and supported by AI. Our AI assistant may reach out to applicants for a prescreen. All results will be reviewed and evaluated by our Canadian based, human recruiting team.

Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process. Alternative format available on Request.