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16 Apr 2026
Administrative Assistant
Victoria, BC
Permanent Administrative Assistant – Be the Backbone of a Dynamic Retail Property TeamAgilus is recruiting for an Administrative Assistant in the Property Management industry in Victoria, British Columbia. Agilus Work Solutions is recruiting a permanent Administrative Assistant to support the on-site leadership team at a large, high-profile retail property in Victoria. This role is ideal for a proactive professional who thrives in a fast-paced environment and enjoys being the organizational hub of a busy operation. You’ll work closely with senior leadership, vendors, and tenants while contributing to the smooth day-to-day operations of a vibrant commercial property. Total rewards:- $50000.00 - $52000.00 annually
- 3 weeks of paid vacation
- Employer-paid phone
- Health & Wellness spending account ($500 annually) on top of benefit plan
- Standard Monday–Friday, 9:00 am–5:00 pm schedule
- Permanent, full-time role with stability
- Professional, collaborative office environment
- Opportunity to work with a well-respected property management team
A typical day:- Organize and maintain lease files, contracts, and property documentation
- Coordinate vendor and tenant insurance requirements (OHS, WCB, etc.)
- Process expense reports and support credit card reconciliations
- Assist with utility billing and reconciliation
- Support tenant coordination and document preparation
- Prepare presentations, reports, and written communications
- Manage office administration including mail, couriers, filing, and supplies
- Coordinate meetings, take notes, and prepare meeting minutes
Successful candidates will have:- Strong verbal and written communication skills
- Positive, energetic attitude with a high level of professionalism
- Excellent time management and organizational abilities
- Ability to work independently and collaboratively in a fast-paced setting
- Proficiency with Microsoft Office and Adobe programs
- Experience with business writing, reports, and presentations
- Strong attention to detail with critical thinking skills
- Comfortable handling multiple priorities and shifting deadlines
This posting is for an active opening. Interested? Please apply directly online Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.We encourage you to visit agilus.ca regularly or subscribe to our email alerts at agilus.ca/Account/Register as new exciting employment opportunities become available daily.
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