30 Mar 2026

Documentation Specialist I

Edmonton, AB

Agilus is recruiting for a Documentation Specialist I in the oil & gas sector in Edmonton, Alberta.

Total rewards:

$29.00 - $33.00 hourly
5 days on / 2 days off
12 Months of contract position

A typical day:

Implement the Information Management Plan, and supporting document control procedures, Comply with Company Records Management Program.
Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination Procedures, and Purchase Orders, Perform quality checks on Engineering and Supplier deliverables (Doc number, title, revision, date etc.) comply with project requirements. Report deficiencies to Information Management Lead.
Report progress on completion of deliverables, issue look ahead, and overdue reports, Actively participate in project meetings and anticipate information management needs.
Confirm existence and ensure suitability as well as accuracy of Master Document Registers (MDRs), Supplier Master Document Registers (SMDRs), and Document Distribution Matrixes (DDMs) and upgrade and maintain as required to meet project document management needs, Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks for compliance, and initiating corrective actions and report deficiencies to Information Management Lead.
Prepare training materials and conduct project Information Management workshops with the Project Team (PT), Train clerical staff in handling of Contractor, Supplier and PT generated documentation in accordance with overall Information Management Plan and supporting project procedures.
Routinely conduct gap analysis of Contractor Document Control Procedures against Company requirements, document results, and make recommendations for upgrades, Identify differences between Contractor's Electronic Document Management System (EDMS) and Company EDMS (UDOCS), and share results with Project Information Management Lead and Common Skill Center.
Conduct quarterly assessments of Contractor's Document Control processes; document results, and raise concerns to Project Information Management Lead, Validate Contractor provided deliverables and associated MDR/SMDR metadata to support data transfer to Company EDMS.
Support Company Documents For Operations (DFO) Coordinator and Project Information Management Lead as required, Drives and promotes capital efficiency on stewarded projects.

Successful candidates will have:

University degree is desirable with preference for technical disciplines.
Experience in areas of operations and/or project technical support, including working experience with document management, and IT systems and tools.
Strong written communication skills including proven ability to create procedures and presentations as well as routine interactions with Project teams.
Working knowledge of Information Management requirements across all project phases.
Working knowledge of Electronic Document Management Systems (EDMS).
High proficiency in Document Control IT tools, databases, and administrative procedures.
Must be punctual and reliable as well as organized and can multi-task, Must have excellent English language skills in writing, reading and speaking to ensure clear communication exist.
Must be able to physically lift and carry rolls of drawings, binders, walk & navigate stairs for delivery to control rooms, Must have a valid Alberta Driver’s License and be comfortable to drive a company owned vehicle to onsite control rooms within a working refinery facility and offsite to another building 5 minutes offsite.

This posting is for an active opening.

Interested?
Please apply directly online

Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.
We encourage you to visit agilus.ca regularly or subscribe to our email alerts at agilus.ca/Account/Register as new exciting employment opportunities become available daily.

Job Code 153944

We value a diverse workplace.

Agilus Work Solutions is committed to employ people from diverse backgrounds and we actively demonstrate inclusiveness through fair, equitable and accessible hiring practices. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome candidates who identify as visible minorities, Indigenous people, persons with disabilities, and persons within the LGBTQ+ community. We feel it is important as an organization that all people have access and opportunity to be employed, to be valued and to be respected.

Our recruiting process is human-centric and supported by AI. Our AI assistant may reach out to applicants for a prescreen. All results will be reviewed and evaluated by our Canadian based, human recruiting team.

Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process. Alternative format available on Request.