05 Jun 2026

Materials Coordinator II

Calgary, AB

Agilus by Synergie is recruiting for a Materials Coordinator II in the Oil and Gas Sector in Calgary, Alberta.
The Materials Coordinator will perform and\or manage all of the activities necessary to enable effective end-to-end coordination of materials in support of Projects. Acts as the interface between the business unit and procurement. Actively interacts with planning, inventory, vendors, buyers and maintenance on a daily basis by providing customer support, effective & timely communication, alignment with business practices/controls and a high level of materials and services fulfillment for site maintenance activities.
Total rewards:

$45.00 hourly
One year contract position
5 days on / 2 days off

A typical day:

Coordinate required cycle counts leveraging onsite supply chain, manufacturing, and/or 3rd party resources, Collaborate cross-functionally with Procurement, Manufacturing and Quality teams to improve workflow and communication.
Logistics & Freight Execution: Coordinate with suppliers to confirm lead times, resolve delays, and align delivery schedules: Plan and optimize inbound logistics movements including hotshot, line haul, rail, and offload.
Expedite urgent materials through hotshot or priority freight solutions, Manage ASN submissions and delivery slotting to support dock and warehouse readiness, Maintain real time shipment visibility, track transit performance, and communicate ETAs.
Coordinate material readiness to support production, machining, and assembly schedules for base and non-forecasted demand.
Initiate material purchase requests and obtain appropriate DOAG endorsement.
Track and maintain material availability via purchase order status, promise dates, and delivery requirements in the ERP system (ie Fishbowl, SAP, Oracle, etc)
Monitor open POs, update schedules and quantities and escalate risks to supply continuity.
Manage on-hand inventory to ensure aged and quarantine materials dispositions are addressed timely, Set safety stock levels, including min and max, in line with lead time requirements and storage capability, Inform stakeholders of inventory shortages or overages and provide mitigations.

Successful candidates will have:

7+ years of experience in material coordination within a manufacturing or oil & gas environment, preferably in discrete manufacturing
Strong working knowledge of ERP systems (e.g., Fishbowl, SAP, Oracle, or similar), inventory or warehouse management systems, and logistics platforms.
Solid understanding of material traceability, quality documentation, and audit requirements, procurement methods and procedures.
Strong attention to detail, organizational skills, problem solving and analytical skills as well as manage multiple priorities in a fast-paced environment.
Excellent communication skills and ability to coordinate across departments and external partners.
Advanced proficiency in Microsoft Excel; including pivot tables and data analysis.
Thrives in a dynamic, fast-paced environment, Can proactively coordinate multiple priorities and stakeholders, Is comfortable working with suppliers, warehouses, logistics providers, and internal teams.
Has strong analytical skills and can use Excel to manage and interpret inventory and operational data, Takes ownership of inventory accuracy and material availability.

Job Code 155534

We value a diverse workplace.

Agilus by Synergie is committed to employ people from diverse backgrounds and we actively demonstrate inclusiveness through fair, equitable and accessible hiring practices. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome candidates who identify as visible minorities, Indigenous people, persons with disabilities, and persons within the LGBTQ+ community. We feel it is important as an organization that all people have access and opportunity to be employed, to be valued and to be respected.

Our recruiting process is human-centric and supported by AI. Our AI assistant may reach out to applicants for a prescreen. All results will be reviewed and evaluated by our Canadian based, human recruiting team.

Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process. Alternative format available on Request.